When creating a "New bidding space", if we want to enable the method of submitting tenders with Digital Envelope for bidding procedures that require enveloping bids , we must enable the option marked in the image in the section " supports electronic submission of tenders ”of the basic data of the file.

Note : For procedures that do not require an envelope of offers (such as minors, negotiated without advertising, derivatives of framework agreement or abbreviated open simplified) you can use the Telematic Submission feature (second option in the image), through which bidders can submit the signed bid following the steps in the bidding guide. The bids submitted by the files with this functionality will be accessible from the section “Management of bidders” - “Bids received” in the management tool of the PSCP.

Please note the requirements for the first bid with these submission methods.

Once the basic data has been saved with the Digital Envelope submission option, a tender management button will be displayed in the Tender Announcement phase, from which you can access to configure the Envelopes.

Through this section you can configure the following:

  • Envelope settings and documentation to include :

Through this section, being able to define a single envelope, or several if there must be criteria subject to value judgment or objectively evaluable criteria.

We can include envelopes in each batch through the "Add new envelope" button

Each envelope includes the documentation required by the bidder with the possibility of adding document templates. Each of the defined envelopes must contain at least one mandatory document:

The envelopes other than the administrative documentation (Envelope A) allow to define that the bidder can add other documentation besides the required one (recommended option) as well as, that the bidder can inform of confidential content to the offer. There is no "check" for Envelope A or Single Envelope to check the "other documentation" option. However, you can allow other documentation to be submitted by creating a new document called "Other Documentation" and mark it as optional.

The envelope you mark with the option below will be the last envelope defined.

For the configuration of envelopes with batches, it is allowed to define different envelopes for each batch, being the Envelope A common for all. Once you've finished setting up the envelopes in the first batch, you can switch batches through the drop-down to continue setting up the following batches, or use the batch copy functionality:

For Envelope A or Single Envelope do not have the "check" to mark this option, you can allow the presentation of other documentation from the tab of other documentation, by creating a new document with the name "other documentation" and mark it as non-mandatory.

For batch single envelope settings that are not available in Digital Envelope, see more details in this section: Digital Envelope: Batch Single Envelope Setup

  • table and custodian settings:

Through this section you can define the people who will be part of the table as an option. They will receive an email informing them that they are part of the table with the link corresponding to the file in the opening tool. The custodians must be defined, a minimum of two people who will be in charge of accessing the application for the opening of proposals, from 24 hours of the deadline for submission of tenders, to request companies that enter the keywords to give access to the envelopes (only one of the custodians needs to do so), as well as apply credentials (access both custodians to the proposal opening tool, by clicking on the Apply tab credentials ”on the day defined by the opening of envelopes in the defined time interval, which by default will be half an hour before and half an hour behind the opening time). Both board members (if indicated) and custodians may or may not be PSCP users in the contracting body.

  • opening date settings :

In this section of the envelope configuration, the opening dates of each of the defined envelopes are indicated. You have the option of marking a specific day and time or indicating the opening of Envelope A from the closing date and time for submission of tenders + 24 hours (previously not possible). In the remaining envelopes you can indicate the date and time or opening from the previous envelope. In the latter case, the envelopes can be opened as long as the previous one has been opened.

The opening of the envelopes must be cascaded, ie the tool will not allow you to set an opening date for a later envelope before the previous envelope (eg: envelope B cannot be opened before envelope A, or C before B).

These dates can always be modified through this configuration screen, with the validator profile (with access by digital certificate) and the amendment to the Contractor Profile is made automatically. NOTE : If you check the public event indicator in the opening date setting of non-administrative envelopes (not on A), the defined date and time will be published in the contractor profile, only if indicated a specific date and time (will not appear if the opening is marked from the previous envelope).

You can consult this information in the electronic tender management manual , specifically in point 8.5.1. CONFIGURATION OF OFFERS THROUGH DIGITAL ENVELOPES.

Video on tender management in Digital Envelope