The electronic bidding tools integrated with the Public Procurement Services Platform, which the AOC Consortium implements in the local world and in universities, are designed for the sending and receiving of electronic offers, but do not constitute a repository of the documentation that compose , which must be downloaded and saved by the contracting authorities, to their file managers.
In this sense, the deletion of the documentation that makes up the offers is carried out by the Department of Economy that manages them, in an automated and periodic way, once two months have passed since the perfecting of the contract. That is to say those who have published at least two months ago:
- Formalization
- Award with the mark "Finalize the file" in the basic data.
- Adjudication as deserted.
Thus, all the documents that make up the offers, the documents sent in the documentation requirements and the files generated by the tool (such as summaries and receipts) are deleted from these files in PSCP.
Database bid records, bid audit tool records and required document templates are maintained.