Once a tender announcement has been published on PSCP, with the submission of proposals set up via Sobre Digital, the tool can be accessed to check the status of the file for the submission of offers or, from same tender announcement of the PSCP management tool in the highlighted tab in the image, or from the same link indicated in the mail, by the board members and the custodians, at the time the announcement was published.
Both access methods point to the unique access URL to all files configured with this bid submission method, by identifying with digital certificate T-CAT or T-CAT P or user and password of EACAT in case of being discharged
If the user is registered as a user of the PSCP they can:
- Access from the URL contained in the notification email as a custodian.
- From PSCP, searching for the file and clicking on "Go to envelope opening".
If the user is not registered as a user of the PSCP they can only:
- Access from the URL contained in the notification email as a custodian.
NOTE: If you need to register the tool, the Organ Administrator can manage it by following the instructions:
How can an editor or validator user be registered in the PSCP?
The Administrator of the contracting body in PSCP: functions and registration
At all times, it will be possible to view both from this access and from the "Management of bidders" tab of the PSCP management tool, the notes of the bids registered in the tender, although you will not be able to see their content until the envelope opening date configured for each envelope arrives.
As soon as 24 hours have passed since the deadline for submission of offers, the envelopes can be opened (not before). At the same time, the Sobre Digital tool will send an automatic email to the bidders who have submitted a bid, in order to request the introduction of the keyword that will decrypt the documents (this automatic sending is done at 8:00 a.m. ). Additionally, people with the role of custodian of the tender can manually request the sending of the e-mail asking for the keyword from the same link in the opening tool. The keyword can be requested at any time from 24 hours from the minimum bid submission deadline until the envelope opening date.
The action of requesting a keyword can be repeated as many times as necessary, by one of the custodians, and reminder mail will only be sent to bidders who have not taken the action of entering it. Companies linked to an offer that you declined through the opener will also not receive your keyword request.
The bidding company configures for each envelope, with the exception of Envelope A which does not require encryption to contain the administrative documentation , a keyword, which must be entered in the tool , through the link you will receive in an email , when the custodian takes the action of asking for the keyword. If the company does not enter its password, the documents will not be decrypted and the contracting authority will not be able to open them .
All keywords can be requested from the button enabled by the file, or those of a specific envelope from the button enabled on each envelope (with the exception of envelope A), accessing the same through the magnifying glass located on the side of the name of the envelope.
The keyword status changes to Requested:
The documentation of Envelope A can be opened, when the defined opening date arrives (which must be after 24 hours of the submission deadline), without the need for the companies to have entered any required password.
For the rest of the envelopes, the defined date and time must have arrived and the previous envelope must have been opened in the configuration. In the configuration of opening dates, you can define either a specific date to open the envelopes or that the configuration of the opening date is "from the opening of the previous envelope". The opening of the envelopes must be in cascade, that is to say, the tool will not allow you to define an opening date for a later envelope, earlier than that of the preceding envelope (eg: envelope B cannot be opened before the one about A, or the C before the B) .
The keyword, however, never reaches the contracting authority . Once entered, the status of the offer will change to pending. From the moment the status of the keyword of an envelope changes to "Sent", the specific offer can be opened as long as the opening date defined for this envelope has arrived.
In order to carry out the opening of any of the envelopes (including Envelope A), the custodians defined in the envelope settings in PSCP, must apply credentials to allow opening, within the time defined in the envelope management tool PSCP by the organ administrator . By default, the time for custodians to apply credentials will be 30 minutes before and after the opening time of applications. For example: if the constitution of the table is at 2:00 p.m., the custodians will be able to apply credentials from 1:30 p.m. to 2:30 p.m. If they have not done so after this time, it will be necessary to change the opening date in the Envelopes configuration to PSCP . This action can be performed as many times as necessary, as long as the envelopes have not been opened.
The concept Apply credentials refers to the access to the opening tool and the file and envelope in question, of the minimum quorum of defined custodians (in the default configuration there are two). In other words, the two custodians must access the tool, through identification with their digital certificate (either each from their computer, or from it, by closing and logging in, for the access of 'one and another). Once identified, each custodian must access the file and the envelope in question and click on the "Apply credentials" tab.
The "Apply Credentials" tab appears on envelopes that are waiting to be opened following the opening order, that is, if envelope A is not open, the tab will appear and once the status of this has changed in "Open", you will see the tab on the next envelope (Envelope B).
When both custodians (or the number of custodians of the minimum quorum), have done this action, the envelope will be opened if the action of applying credentials is done by the envelope A , or the option "Open Envelope" if the credentials application is for an envelope other than A. From then on, the same custodians or any of the members of the table defined in the configuration, will be able to access the content (the latter will be able to access, from this time, also in the tool to open the envelopes from the same link by identifying yourself with your digital certificate):
If board members cannot access, you will need to check if they have been defined as such when configuring the envelopes in PSCP, since the board configuration is optional, unlike the custodian configuration.
At the time of opening, the following aspects must be taken into account:
- Offers submitted after the deadline will be marked in red and highlighted so that the board can make the decision it deems appropriate. The application does not treat these offers differently apart from being marked with the message below. In other words, envelopes can be rejected or opened depending on what the contracting authority considers.
- the documents marked by the bidding company as confidential are highlighted as below, so that the board takes into account not to open them at the public event :
- if the file sent by the company contains a virus , the download of the file is disabled and a warning is given .
- The Sobre Digital tool does not limit the submission of offers to one per company. In this way, the contracting body or the Bureau will have to take the corresponding decision in this case (more than one offer per company).
- Offers marked with the literal "Not validated" have been signed with a foreign digital certificate. If it is a community certificate, you can manually validate the signature of the summary through https://valide.redsara.es
- documentation requirements can be made to companies from the PSCP tool and they will receive an email informing them of the same and access to make the corresponding amendments from the Sobre Digital tool itself. This functional requirement does not replace official notification via the body's notification manager (eg: e-NOTUM from the management tool at PSCP). See further instructions on this process at the link .
See details of the process (such as how to reject and readmit bids, reopen envelopes, download opening records and minutes, bid summaries ) in the Digital Envelope Opening Manual .